Project Tracker
Plans, capacity, timesheets and margin per project, for teams that bill their time.
Next.js · TypeScript · PostgreSQL · Recharts
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From $529
DashboardEvent manager1 / 8
Project ManagementEventsLive
Event Operations
An event is a project with a hard deadline and an audience watching. This build covers the unglamorous half, venues and holds, tickets and held-back stock, room capacity, the door, exhibitor risk assessments, supplier insurance, unfilled shifts and what it actually cost, and gives attendees their own login.
- From
- $629
- Function
- 30
- Roles
- 4
- Users
- Unlimited
Next.js · TypeScript · PostgreSQL · Tailwind
Inside the app
What it does out of the box
30 connected functions on one schema, spanning four permission levels. Everything below is in the template before a line of customisation.
Dashboard
Events, registrations, checked in today and revenue, with what needs a decision and what is happening on site right now.
Events and venues
Draft to completed, with venue capacity against registrations. A venue hold shows its expiry, because holds lost to a missed date are the classic avoidable failure.
Calendar
Build, rehearsals, doors, programme and derig, not just the event. Most overruns are a derig nobody scheduled against a venue that closes at a fixed time.
Registrations and waitlist
Confirmed, pending, waitlisted, cancelled and refunded, with the waitlist ordered by time and promotion recorded as an action.
Tickets
Types, price, released, sold and held back for sponsors and press, shown separately so the capacity figure stops lying to you two weeks out.
Check-in
Scan or search, offline-capable, with duplicate scans blocked and unpaid registrations held at the door rather than refused.
Programme
Speakers with materials and travel outstanding, and sessions flagged when they exceed the room. Moving one reallocates and notifies every registration.
Sponsors and exhibitors
Packages, invoices and deliverable counts; stands, power, and a rule that no risk assessment means no build slot.
Suppliers and crew
Catering, AV, rigging and security with insurance expiry blocking scheduling, plus shifts, briefings and what is still unfilled.
Finance
Ticket payments and sponsor invoices in one list, coupon codes with limits, and membership dues that discount at checkout without a code.
Engagement
Messages to a live registration query rather than a stale export, feedback with themes assigned by a person, and certificates issued from attendance.
Attendee login
Their next event, their ticket, their sessions, their waitlist place, their registrations and their certificates, on their own account.
Permissions
Four roles, one build
An attendee gets a real login rather than a confirmation email. Staff get the floor and nothing else, scoped to the events they are working. An event manager runs everything about the event, and a super admin owns the accounts and the rules underneath.
Attendee4 functions
Their own account, and nothing else
- Next event, ticket and reserved sessions
- Browse what is on sale, with the member discount applied
- Every registration, with what they actually paid
- Certificates issued from their check-in record
- Dietary and access notes held once, deleted after the event
Staff7 functions
The floor, on the day
- Calendar including build and derig
- Registrations and the person record behind them
- Check-in, offline-capable, with duplicates blocked
- Speakers and the session programme
- No finance, no sponsors, no accounts
Event manager24 functions
The whole event, end to end
- Events, venues, tickets and held-back stock
- Sponsors, exhibitors, suppliers and crew
- Payments, coupons, dues and reporting
- Notifications, feedback, certificates and content
- Everything except account administration
Super admin26 functions
Everything, plus who can see it
- Everything an event manager can do
- Accounts, roles and per-event scope for staff
- Registration rules, templates and branding
- Retention: special category data deleted after the event
- An append-only audit log kept seven years
The build
Every function in the box
30 functions, all of them live in the preview, including five on the attendee side. Nothing on this list is a mockup or a roadmap item.
Access
- Sign in
Events and registrations
- Dashboard
- Events
- Venues
- Calendar
- Registrations
- Attendees
- Tickets
- Check-in and QR
Programme, partners and people
- Speakers
- Sessions and agenda
- Sponsors
- Exhibitors
- Suppliers
- Crew and volunteers
- Users and roles
Finance, engagement and insight
- Payments and billing
- Coupons
- Subscriptions and dues
- Notifications
- Feedback
- Certificates
- Content
- Reports
- Signals
- Documents
- Settings
What you get
Delivered as a repository, not a login.
Conference, training and membership teams running 5 to 200 events a year.
- 31 production functions spanning four permission levels
- Full source code and PostgreSQL schema in your repository
- Role-based access control, enforced server-side
- Immutable audit log written on every change
- Responsive layouts, usable on a phone, not just resized
- CSV import and export on every core record
- Deployment configuration for your cloud account
- Twelve months of updates, and no per-seat charge ever
Access and evidence
The failure attendees remember
Nobody remembers a well-run registration flow. Everybody remembers being turned away from a session they had booked. Capacity rules are enforced by the app rather than by whoever is watching the inbox.
- A full session opens a waitlist rather than silently rejecting a booking
- Waitlist places are offered in order, with a time limit to accept
- Cancellations release places back to the waitlist automatically
- A room change updates every affected attendee's agenda
- Every capacity override is recorded with a reason and an actor
- Check-in works offline and reconciles when signal returns
- Immutable audit log covering overrides, refunds and supplier changes
Related
Apps that pair with this one
Site Operations
Daily logs, tasks, issues, drawings, approvals, change requests and punch lists across every site, for all six people who look at them.
Next.js · TypeScript · PostgreSQL · Tailwind
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Field Service Scheduler
Dispatch board, engineer routing, job sheets and parts usage for teams that work on site.
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Questions
Event Operations, in practical terms
Do I get the source code for Event Operations?
Yes. The repository, application code, database schema, migrations, seed data and deployment configuration, is transferred to your organisation on delivery. There is no licence key and nothing that calls home.
How many events and attendees can it handle?
Pricing does not change with either. Teams running 5 events a year and teams running 200 pay the same, and a single event can scale to thousands of attendees, the limit is your hosting rather than your licence.
Does check-in work without wifi?
Yes, and this matters more than any other feature on the day. Venue wifi fails routinely, so the door list is held locally, check-ins are captured offline and reconciled when the connection returns.
Does it take payments?
The template records what was charged and what is outstanding, and chases unpaid registrations. Taking card payments needs a payment provider, which is a standard integration in a fitted build, we connect your existing merchant account rather than putting ourselves in the money flow.
Can Event Operations be changed to match how we run events?
That is the usual route. A fitted build adjusts ticket types, capacity and waitlist rules, agenda structure, badge design, branding and up to two integrations, and typically takes one to three weeks from a signed scope.
What does it cost to run?
Hosting only, paid to your own cloud provider, roughly $50 to $200 a month depending on attendee volume and how much media you attach to each event.
Want Event Operations shaped around your process?
A fitted build adjusts fields, stages, roles and integrations to how your team already works. One scoping call, a fixed price, one to three weeks.
