Applicant Hiring Pipeline
Requisitions, candidates, a stage pipeline, scheduled interviews with scorecards and candidate email templates, an ATS you own outright.
Next.js · TypeScript · PostgreSQL · Tailwind
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From $599
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CRM & SalesAgencyLive
Recruitment Agency CRM
An agency runs two databases that must stay in step: the people and the companies. Most software is good at one. This build treats a placement as the point where both meet, and tracks the margin it actually earned.
- From
- $749
- Function
- 22
- Roles
- 3
- Users
- Unlimited
Next.js · TypeScript · PostgreSQL · Recharts
Inside the app
What it does out of the box
22 connected functions on one schema, spanning three permission levels. Everything below is in the template before a line of customisation.
Dashboard for Sara
34 live vacancies, 6 candidates out on interview and two placements start Monday.
Candidates
Your database, with availability and where each one is out.
Vacancies
Client roles you are working, and how competitive each one is.
Placements
What was placed, on what terms, and what it actually earned.
Branch pipeline
Everything the branch is working, weighted by stage.
Performance
Where the desk actually makes money, and where it burns time.
Compliance
Right to work, qualifications and references, before a placement starts.
Audit log
Every placement, terms change and compliance override. Retained per statute.
Permissions
Three roles, one build
A consultant works their desk. A branch manager sees margin and which clients are worth the desk time. An administrator owns compliance, deliberately, because the consultant under pressure to hit target should not be able to clear their own blocking document.
Consultant7 functions
Their desk, candidates and clients
- One database of candidates and clients
- Match candidates to live vacancies
- Record placements with charge and pay rate
- See margin on every contract placement
- Cannot clear their own compliance block
Branch Manager14 functions
Margin, and which clients pay for themselves
- Everything a consultant can do
- Branch pipeline weighted by stage
- Margin by consultant and by client
- Fill rate split by terms, exclusive against contingent
- See which clients consume desk time without paying
Administrator22 functions
Compliance, and what blocks a start
- Everything a branch manager can do
- Verify and attach compliance documents
- Release a blocked placement, recorded
- Set which documents block a start
- Read and export the audit log
The build
Every function in the box
22 functions, all of them live in the preview. Nothing on this list is a mockup or a roadmap item.
Access
- Sign in
Desk
- Today
- Candidates
- Vacancies
- Placements
Branch
- Branch pipeline
- Performance
Administration
- Compliance
- Audit log
What you get
Delivered as a repository, not a login.
Recruitment agencies placing permanent and contract staff, 3 to 200 consultants.
- 9 production functions spanning three permission levels
- Full source code and PostgreSQL schema in your repository
- Role-based access control, enforced server-side
- Immutable audit log written on every change
- Responsive layouts, usable on a phone, not just resized
- CSV import and export on every core record
- Deployment configuration for your cloud account
- Twelve months of updates, and no per-seat charge ever
Access and evidence
The mistake that closes agencies
Placing someone without a valid right to work is not a paperwork slip, it is the error that ends businesses. So it is a hard stop rather than a warning, and the person under pressure to hit target cannot clear it.
- A missing blocking document stops the placement starting
- Only an administrator can record a blocking document as satisfied
- The document must be attached, not merely ticked
- Expiring documents flagged 30 days out
- An expired document on a working contractor escalates immediately
- The client is notified rather than the start date slipping quietly
- Retained for the statutory period after the placement ends
Related
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Pipeline CRM
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Contract Lifecycle
Templates, review queue, obligations and renewal dates that surface before they pass.
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Questions
Recruitment Agency CRM, in practical terms
Do I get the source code for Recruitment Agency CRM?
Yes. The repository, application code, database schema, migrations, seed data and deployment configuration, is transferred to your organisation on delivery. There is no licence key and nothing that calls home.
How is this different from Applicant Hiring Pipeline?
Applicant Hiring Pipeline is an internal ATS: one employer, hiring for itself. This is an agency system, which means two databases that must stay in step, candidates and client companies, plus placements, margin, terms and rebate periods. Different problem, despite the surface similarity.
How many consultants can use it?
As many as you like. Per-consultant licensing is the standard model in agency software and the reason small desks stay on spreadsheets, pricing here is per application, so every consultant and resourcer can have a login.
Does it handle contractor timesheets and invoicing?
It records placements with charge and pay rates and calculates margin, which is the basis for both. Timesheet capture and invoice generation are common additions in a fitted build, usually connected to your existing accounting system rather than duplicating it.
Can Recruitment Agency CRM be changed to match our desks?
That is the usual route. A fitted build sets up your disciplines, terms types, margin and rebate rules, compliance document requirements, timesheet flow, branding and up to two integrations, and typically takes one to three weeks from a signed scope.
What does it cost to run?
Hosting only, paid to your own cloud provider, roughly $50 to $200 a month, rising mainly with CV and document storage.
Want Recruitment Agency CRM shaped around your process?
A fitted build adjusts fields, stages, roles and integrations to how your team already works. One scoping call, a fixed price, one to three weeks.
